Step 1: Open Microsoft Outlook.

Step 2: In the ribbon, click on File. Click on Automatic Replies.

Step 3: Select Send automatic replies.

  • If you only want to send replies during a specified time period, check the box Only send during this time range and select a custom start and end time.
  • Otherwise, Outlook will default to always send automatic replies until you manually turn the setting off.

Step 4: Insert the message you would like senders to when trying to send you an email.

  • You can create separate messages for senders inside or outside the company.

Step 5: Click Ok – Automatic Replies will be turned on as specified.